Set Up Out-of-Office Mail

You can set up an out-of-office message so that people who send you mail while you are away from the office receive a reply automatically. The automated reply tells people who send you mail that you are out of the office, and tells them when you will return.

1. From your Inbox, click the arrow next to More and then click Out of Office.
2. Specify your leaving and returning dates, and then do any of the following tasks in the table below. When you have completed your selections, click Save & Close.

Tab	Steps
Enable or disable this feature	Check Enable the Out of Office agent to enable, remove the check to disable.
Keep the time you are away free for meeting invitations	Clear the I am unavailable for meetings field to display the time you are away as free time on your schedule. Otherwise, your schedule reflects that you are unavailable for meetings.
Change the text that displays in the calendar while you are away	Type new text to change the calendar entry subject.
Change the automatic reply message	Click the Standard Notification tab. Type a new subject and add additional body text in the space provided.
Send a different message to specified people or domains	Click the Alternate Notification tab. Specify the names of people you want to receive an alternate message. Make any changes to the subject or body as desired.
Add your return date to a message	From either the Alternate or Standard Notification tab, check Append return date to Subject.
Cancel replies to messages sent from an Internet address	Click the Exclusions tab, and then select Do not automatically reply to mail from Internet addresses.
Cancel replies to certain people or groups	Click the Exclusions tab, and then specify the names of people or groups in the fields provided.
Cancel replies to messages containing certain text	Click the Exclusions tab, and then specify the text in the field A message subject contains any of these exact phrases.
Clear your selections and return to the default selections	From any tab, click Reset Defaults.

Details About Out-of-office

• Each person who sends you mail receives only one out-of-office message no matter how many messages that person sends you.
• On the specified return date, you receive a welcome back message that lists the people who received automatic replies while you were out. You continue to receive welcome back messages until you disable out-of-office mail.
• You can also set the Out-of-Office agent from Calendar Workhour Preferences. Under Out of Office, click Settings.